2023 Expo Logo Brewster International Kaleidoscope Expo
2023 Info for Artist

Raleigh Marriott Crabtree Valley
4500 Marriott Drive Raleigh, North Carolina, 27612
Thursday May 18th Sunday May 21st
Originally scheduled for May 2020 but postponed to 2023 due to COVID-19

All Available Forms Can Be Found Here:

1. Read through the Unveiling Guidelines and then fill out the Artist Unveiling Form

Auction Kaleidoscope event at the 2023 Expo; theme is “Flights of Imagination”. The following guidelines will be used for the 2020 Expo.

2. Kaleidoscope Auction Guidelines and Silent Auction Bid Sheet for 2023 Expo.


General Information for Artists:

  • Showroom tables for exhibiting artists are $100 each with electricity provided at no extra cost. Tables this year are about ??? feet by ??? inches. Table dressing is per artist choice. Colors of draping is unknown at this time.
  • Setup for exhibiting artists will begin on Thursday, June 11, 2020. Please refer to the schedule for exact times.
  • All forms and door prize donations should be delivered to the showroom desk on Thursday before 4:00 PM.
  • The Wholesale Ordering Session is from 5-7 PM on Thursday. Only registered exhibiting artists and retailers will be admitted for this session. Artists handle all their wholesale orders personally. Artist may continue their setup during this time.
  • The Unveiling is a special part of the opening meeting. Any BKS member registered for the Expo may unveil one “never before seen” design of their own creation. The work must be being unveiled for the first time and should not have been exhibited or for sale publicly at any time previously. Information on the unveiling form will be used in the next News Scope. (Please see: Unveiling Guidelines)
  • The showroom will open during scheduled times on Friday, Saturday and Sunday to attendees and the general public.
  • Sale items or other items that are lost, broken or stolen are not the responsibility of BKS. The showroom will be locked at the end of each day. Artists may choose, and are advised to remove special items to a more secure location nightly.
  • Any meals provided by the Expo will be listed in the general Expo schedule.

Retail sales, Labels and forms for the showroom

  • All retail sales are to go through the showroom desk. BKS will provide packaging, credit card processing, and handle all state sales taxes for all retail sales.
  • Exhibiting artists will receive a consignment percentage of the retail price on the label/inventory sheet. BKS members attending the Expo will receive a 10% discount of the retail price. North Carolina sales tax will be applied to the sale price after any discount is applied. The BKS showroom will handle charging and reporting of the sales tax on all retail sales in the showroom. The BKS showroom desk will assume overhead costs for cash, check and credit card purchases on retail sales.
  • New Artists exhibiting on the new artist table are limited to three items and will receive a reduced consignment percentage for any sales.
  • Write to convention@brewstersociety.com for consignment percentage details.
  • The focus of your exhibit table should be your kaleidoscope designs but a limited amount of other forms of your artwork may be sold including jewelry, books, photos, bookmarks, paperweights, etc. Items should be mostly related to your kaleidoscope work. Please avoid a flea market look.
  • Removable labels for your work with your artist ID number will be mailed to you about six weeks prior to the Expo. The detailed artist information and forms for inventory, silent auction and unveiling will be emailed to you about seven weeks prior to the Expo. More price labels, if needed, will be available during the Thursday set-up. We are using Avery label #5418 which are removable and should not damage any surface finishes.
  • The price on the label should be the RETAIL PRICE and written clearly. Your own item inventory number must be placed after your artist ID number. Mistakes made if the retail staff cannot read your handwriting will be honored and you will receive the percentage of what is actually charged.
  • Special order forms will be available at the showroom desk for collectors to order work that is not available at the Expo.

Auction Kaleidoscopes – Theme for 2023 is “Flights of Imagination”

Shipping Instructions to the Hotel

Each artist is responsible for their own shipping. Shipping instructions will be emailed to registered artists in early spring.

If you have any questions, please email: convention@brewstersociety.com